SMS Deposit Notifications: Never Miss a Payment, Book More Appointments

Your phone buzzes:

💰 Deposit received! $82.50 from John Davis for 2:30 PM car lockout at 4582 Mesa Dr. Confirmed.

You smile. Money in the bank. The 2:30 PM slot is secured. You can plan your route. No surprises.

That's the power of real-time deposit notifications.

TheKeyBot's SMS Deposit Notification system sends instant alerts every time a customer pays—so you always know which jobs are confirmed, which need follow-up, and exactly how much cash flow you have.

The Problem: Flying Blind

Traditional workflow without notifications:

10:00 AM - AI books appointment, sends payment link
10:05 AM - Customer... maybe pays? You don't know
12:00 PM - You check dashboard... which customers paid?
1:00 PM - Manually review payment status
1:30 PM - Finally confirm, head to job

Problems:

• ❌ No real-time visibility
• ❌ Manual checking wastes time
• ❌ Uncertainty about confirmed jobs
• ❌ Can't plan routes effectively
• ❌ Stress about no-shows

How SMS Notifications Work

Step 1: AI books & sends payment link
Step 2: Customer pays deposit
Step 3: You get instant SMS (3-5 seconds)

💰 DEPOSIT RECEIVED
Amount: $82.50
Customer: John Davis
Phone: (602) 555-0192
Service: Car lockout - Honda Accord
Time: 2:30 PM today
Address: 4582 Mesa Dr, Phoenix
Balance due: $82.50
Job ID: #4521

Step 4: Auto-confirmation sent to customer
Step 5: Job marked confirmed in calendar

Zero manual work required.

Key Features

Instant Multi-Channel Alerts

• SMS (primary—can't miss it)
• Email (record-keeping)
• Push notifications (mobile app)
• Dashboard alerts

Comprehensive Details

• Customer name & phone
• Deposit amount
• Balance due
• Service type & appointment time
• Full address
• Job ID

Failed Payment Alerts

⚠️ PAYMENT FAILED
Customer: Sarah Martinez
Attempted: $75.00
Reason: Card declined
Action: Follow up with customer

Daily Summary Digest

📊 DEPOSIT SUMMARY - Dec 11
Total deposits: $847.50 (12 jobs)
Pending: $212.50 (3 jobs)
Expected revenue: $1,829.50

Real Impact: Phoenix Solo Locksmith

Before SMS notifications:

• Checked dashboard 10-15 times/day
• Time wasted: 45 minutes daily
• Missed 3-4 deposit notifications/week
• Uncertainty about confirmed jobs

After SMS notifications:

• Zero dashboard checking
• Real-time alerts all day
• Time saved: 5.5 hours/week
• 100% confidence in bookings
• Revenue increase: $1,200/month (booked more with confidence)

Owner quote: "The SMS notifications changed everything. I'm working a job and my phone buzzes—boom, $75 deposit, 3:00 PM confirmed. I don't have to think about it. The peace of mind alone is worth it."

Multi-Tech Operations: Dallas Case Study

3 technicians, 180+ jobs/month

Challenge: Dispatcher manually checked payments before assigning jobs

After SMS notifications:

1. AI books & sends payment link
2. Dispatcher receives SMS when paid
3. Immediate GPS dispatch to nearest tech
4. No more unconfirmed dispatches

Results:

• Dispatch efficiency: +40%
• Technician utilization: +25%
• Monthly revenue gain: $8,900

Setup: 5 Minutes

1. Enable SMS notifications in dashboard
2. Enter your mobile number
3. Verify with code
4. Customize notification preferences
5. Test & go live

Features to enable:

• ✅ Deposit received (recommended)
• ✅ Payment failed (recommended)
• ⬜ Daily summary (optional)
• ⬜ Refund processed (optional)

Quiet hours: 10 PM - 7 AM (optional)

Advanced Features

Multiple Phone Numbers

• Your phone
• Dispatcher
• Office manager
• Accountant (up to 5 numbers)

Conditional Notifications

• Only for deposits >$100
• Only during business hours
• Only for specific service types

Calendar Integration

• Job marked "CONFIRMED" when paid
• Color changes to green
• GPS dispatch auto-triggered

Team Notifications

• Owner: All deposits
• Dispatcher: Unassigned jobs
• Techs: Their assigned jobs
• Accountant: Daily summary

Notification Strategies

Solo Locksmith:

• SMS for all deposits & failures
• Daily morning summary
• Email for refunds

2-3 Techs:

• Owner: SMS all deposits
• Dispatcher: SMS all deposits (routing)
• Techs: Push for assigned jobs

5+ Techs:

• Dispatcher: SMS all deposits
• Techs: Push (assigned only)
• Owner: Daily email summary
• Accountant: Weekly digest

The ROI

Time savings:

• 45 minutes/day not checking dashboard
• 5.5 hours/week
• 286 hours/year
• Value: $14,300 (at $50/hr)

Revenue impact:

• Book more jobs with confidence
• Better route planning
• Zero missed deposit notifications
• Typical increase: $1,200-$2,500/month

Included in TheKeyBot subscription—no extra cost.

FAQ

Q: What if I miss the SMS?
A: Notifications stay in your text history. Plus email backup and dashboard alerts.

Q: Can I customize what I receive?
A: Yes. Choose which events trigger SMS, set quiet hours, and filter by amount.

Q: Does this work with multiple locations?
A: Yes. Notifications show which location received the deposit.

Q: What about privacy/security?
A: SMS are encrypted in transit. Customer data follows PCI compliance standards.

Get Started

Stop checking dashboards. Get instant alerts.

👉 Enable SMS Notifications - Included in subscription

Already a customer? Activate in Dashboard → Settings → Notifications

Questions? Call (817) 586-9634

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Real-time visibility. Zero manual work. Complete confidence.